Preparing Your Manuscript

Your final manuscript should incorporate the revisions recommended by the editorial committee, reviewers, and your editor. You should also follow any instructions in the managing editor’s memo.

Submit electronic files and a hard copy of the final manuscript, printed on one side only, to the acquisitions editor. The hard copy and the electronic files must match each other identically.


  • Prepare the final manuscript in Word.
  • Doublespace the entire manuscript, including notes, extracts, and bibliography, in 12 pt. Times New Roman type.
  • Begin the notes in each chapter with number 1. You may type your notes as footnotes or as endnotes. The Press will use its best judgment whether to set these as footnotes or endnotes in the book.
  • Pages should have one-inch margins all around.
  • Be consistent with the style of quotation marks–either curly or straight as long as consistency is maintained throughout the manuscript, including notes and bibliography.
  • Paginate your manuscript in Roman numerals until you get to the introduction (or chapter 1). From that point, paginate consecutively in Arabic figures until the last page of the manuscript. Place page numbers in the upper right corner.
  • Place each chapter in a separate electronic file and label the files with your last name and the number of the chapter. Thus, Smith01; Smith02; etc. Front matter and back matter may be labeled: SmithContents; SmithIntro; SmithBiblio.


For Greek, authors must us a Unicode-compliant font. We recommend Graeca U for Greek. (Manuscripts submitted without the Unicode-compliant font may be returned to the author or editor.) For other languages that do not use the Latin alphabet, consult the acquisitions editor before submitting your final manuscript.

Maps and Graphics

Please supply an editable file whenever possible so that, if necessary, the designer can change the font. Make sure the type in the map is legible. Do not place type over lines in the graphic, and if a graphic is placed on a screened area, the screen should never be more than 40 percent black.


  •  High-quality prints or electronic scans are acceptable.
  • Avoid graphics that have been downloaded from the internet. These images are usually saved at 72 dpi and are not optimal for printing.
  • Scans from printed pieces are discouraged because the quality of reproduction may be poor.
  • Electronic scans of photographs of the interior must be 300 dpi for a 3-inch by 4-inch photograph. Photographs for the dustjacket should be at least 300 dpi for a 5.5-inch by 8.5-inch photograph.

Electronic files of illustrations, figures, tables

  •  Place each illustration, figure, or table in a separate electronic file.
  • Include a typed list of these items with your final files and make sure the title on your typed list and on your electronic file correspond.
  • Suggest locations for your illustrations, figures, and tables. These may change during editing and production, but it is helpful to have your suggestion at the start. Include a direction in the manuscript.

[Map of France about here]

Typed list: Map of France (chap. 2, p. 35)

  • Number figures and tables according to the chapter: Table 3-1, Table 3-2, Table 3-3, etc. [each in a separate file]

Volume Editors

  •  Follow all the guidelines for the single-author volumes and a few additional ones.
  • Label the electronic files with your name, chapter number, and chapter author’s last name. If Mary Fernandez is the editor, name files as follows:



  • Include a contributors’ section at the back of the manuscript. Each author should have a few biographical sentences (please keep it brief; no need to include a complete list of that author’s publications).
  • When you submit the final manuscript to the acquisitions editor, remember to include the complete contact information, including email address, for each contributor.


The author/volume editor is responsible for knowing what permissions are needed and obtaining them to reprint sections, revised articles, etc. Consult the University of Chicago Manual of Style and original copyright holders and publishers. Submit permissions with the final manuscript to your acquisitions editor.